Administrative Audit & Guidance Support

Comprehensive Support for Preparing and Responding to Administrative Investigations and Guidance

 

In administrative investigations, even small discrepancies between daily operations and licensing requirements can lead to significant findings.

 

Even if tasks are outsourced to registered support organizations or supervising organizations, the ultimate legal responsibility lies with the accepting company.
If deficiencies in support records or ledgers are discovered, there are many cases where “I didn’t know” is not accepted.

 

Leveraging our expertise as a Certified Administrative Procedures Legal Specialist, we identify potential issues in advance and organize practical improvement measures.

 

 

Practical Support for Documents and Procedures Required for Administrative Investigations and External Audits

 

Administrative investigations place strong emphasis on the consistency of submitted documents, ledgers, and records.
We provide advance preparation from the perspective of administrative procedures and licensing requirements.

 

• Review of documents and ledgers related to licensing
• Consistency check between actual operations and licensing conditions
• Preparation and organization of materials for administrative investigations
• Support during the investigation day (organizing facts, presenting documents)
• Assistance in preparing materials required for external audits
  * Labor-related judgments are handled in cooperation with partner labor and social security attorneys.

 

Support for Document Preparation and Improvement Reports Following Findings

 

We assist with administrative procedures, document organization, and operational improvements based on findings from administrative investigations or external audits.

 

• Organizing contracts, support plans, and records
• Reviewing ledgers and records related to licensing requirements
• Support in preparing improvement reports for administrative authorities
• Documenting recurrence prevention measures and supporting operational implementation

 

Practical Improvements to Bridge the Gap Between System Requirements and On‑Site Operations

 

Gaps between system requirements and on‑site operations are often the most challenging issues for employers.
Through on‑site interviews, we organize the situation and propose feasible improvement measures.

 

• On‑site operational interviews
• Risk visualization from the perspective of administrative procedures and licensing requirements
• Prioritization of issues
• Proposing practical, implementable improvement measures

 

Pre‑Check of “Delegation Risks” Often Overlooked by Employers

 

Even when tasks are outsourced to registered support organizations or supervising organizations, the employer retains ultimate management responsibility.

 

• Unorganized or incomplete ledgers
• Inconsistencies with system requirements
• Discrepancies between actual operations and documentation

 

If such issues are discovered during an administrative investigation, the company may face significant disadvantages.

 

Risk of Unintentional Involvement in Unlicensed Labor Intermediation

 

In foreign employment, the roles of support organizations, supervising organizations, and staffing companies are complex.
As a result, companies may unknowingly become involved in violations of the Employment Security Act (unlicensed paid employment placement).

 

If payments are made under unclear fee descriptions, or if a support organization introduces job seekers,
there is a risk of being judged as having used illegal intermediation, even without malicious intent.

 

We clarify the roles of involved organizations and conduct pre‑checks to ensure companies are not unknowingly drawn into illegal activities.

 

Strengthening of Administrative Guidance and Its Impact on Companies

 

Due to the increase in improper cases related to foreign employment, administrative authorities are tightening legal requirements and strengthening guidance.
Checks on accepting companies are becoming increasingly strict.

 

How Financial Institutions Respond When Violations Are Found

 

When legal violations are confirmed in an administrative investigation,
financial institutions begin evaluating the company’s management system more cautiously.
This may lead to stricter lending attitudes, influence decisions by credit guarantee associations, and reduce trust from business partners—directly affecting business stability.